Repertoire and Registration Management for Audiovisual Rights Societies
In short: The Noctil Platform gives AV rights societies one system for taking in, validating and managing their film and TV repertoire. Registrations arrive from producers, directors, screenwriters and partner societies through member portals, files and partner exports. DataFort validates them against the society's rules and identifiers such as ISAN and EIDR, and records the full hierarchy of series, seasons, episodes and versions. ProcessEngine runs review, rejection and resubmission workflows. The repertoire, member mandates and exchange with sister societies stay versioned and auditable, with an extensible data model for new requirements such as AI attribution and consent.
Take in every film and episode registration, validate it once, and keep your repertoire right. For audiovisual (AV) rights societies and CMOs managing film and TV repertoire, contributor and producer data, member mandates and exchange with sister societies.
The Situation
AV rights societies collect and distribute royalties for films, TV series and other audiovisual works on behalf of producers, directors, screenwriters and other authors. Their repertoire is built from registrations sent in by members, their agents and sister societies abroad.
That repertoire is the foundation for everything that follows: matching broadcast and streaming usage, calculating distributions, and paying each contributor the right share for the right film or episode.
The Problem
AV repertoire is harder to manage than most music repertoire:
- No single registration standard. Unlike CWR for musical works, AV registrations arrive in many forms: member portal entries, spreadsheets, producer files and partner society exports.
- Complex work structures. Films, series, seasons, episodes and versions such as theatrical cuts, TV edits and dubbed versions all have to be recorded as a clear hierarchy.
- Many contributors and roles. Each work has producers, co-producers, directors, screenwriters, adapters and other authors, each with a role and a share that differs by territory and right type.
- Inconsistent identifiers. ISAN and EIDR identifiers are often missing, or recorded at the wrong level of the hierarchy.
- Validation and rejections. Every registration has to be checked against the society’s rules, accepted or rejected, and tracked until corrected.
- Members, mandates and exchange. Each member’s assigned rights, territories and periods change over time, and repertoire has to be exchanged with sister societies and international AV databases.
- Rigid legacy systems. Many systems are hard to extend for new requirements, such as AI attribution and consent, and offer limited version control or audit trails.
The Solution
The Noctil Platform gives AV rights societies one system for intake, validation, repertoire and exchange.
- Multi-source intake with DataFort. DataFort ingests registrations from portals, files and partner exports and normalizes them into one repertoire:
| Source | Typical formats |
|---|---|
| Members and their agents | Member portal submissions, spreadsheets and producer files |
| Sister societies | Partner-specific exchange formats |
| Identifier registries | ISAN and EIDR records, including series, episode and version levels |
- Hierarchy-aware repertoire. Films, series, seasons, episodes and versions are recorded as linked records, with identifiers kept at the right level.
- Contributors, roles and shares. Producers, directors, screenwriters and other authors are recorded with their roles and shares by territory and right type.
- Validation and acknowledgement. Every registration is checked against the society’s rules for works, contributors, shares and identifiers, and the result is returned to the submitter.
- Rejection and resubmission workflows with ProcessEngine. ProcessEngine tracks every rejected registration until it is corrected, notifies the submitter, and routes edge cases to staff for review.
- Members and mandates. Member agreements are recorded with the rights, territories and periods assigned, so the society always knows what it can license and collect.
- Duplicate prevention at intake. New registrations are checked against the existing repertoire before they are added, using MatchIQ.
- Partner and member portal with OrgLink. Sister societies, agencies, producers and their representatives get their own connected accounts through OrgLink. They can submit registrations, see acceptance and rejection status, correct errors and review their mandates in one place. Record-level and attribute-level permissions control exactly what each partner can see and change, so partner integration is seamless and secure.
- Extensible data model, version control and audit. Custom fields such as AI attribution and consent can be added as needs change, and every change is versioned, auditable and reversible.
The Result
- One system for intake, validation, repertoire, mandates and exchange, with partners and members connected through one secure portal
- A clear work hierarchy, with every film, series, season, episode and version recorded correctly
- Lower rejection rates and faster resubmissions, through clear validation and tracked correction workflows
- Accurate contributor shares by role, territory and right type
- A cleaner repertoire, with duplicates caught at intake
- Full auditability, with version control and rollback for every change
- Ready for what’s next, with an extensible data model for AI attribution, consent and new industry requirements
Frequently Asked Questions
How do AV rights societies manage film and TV registrations?
The Noctil Platform takes in registrations from member portals, files and partner societies, validates them against the society's rules, and records each work in a clear hierarchy of series, seasons, episodes and versions with its contributors and shares.
Does Noctil support ISAN and EIDR?
Yes. ISAN and EIDR identifiers are recorded at the right level of the work hierarchy, including series, episode and version levels.
How are contributors and shares recorded?
Producers, directors, screenwriters and other authors are recorded with their roles and shares by territory and right type.
How are rejected registrations handled?
ProcessEngine tracks every rejected registration until it is corrected, notifies the submitter, and routes edge cases to staff for review.
Can repertoire be exchanged with sister societies?
Yes. DataFort produces partner-specific formats for exchanging AV repertoire with sister societies and international databases.
How does this connect to usage matching and deduplication?
A clean, validated repertoire is the foundation for Noctil's MatchIQ broadcast usage matching and AV work and producer deduplication.
Can sister societies and partners connect directly?
Yes. Through OrgLink, partners and members get their own connected accounts to submit registrations, track their status and fix rejections. Permissions control what each partner can see and change.
Who is this for?
Audiovisual rights societies and CMOs, including producer, director and screenwriter collecting societies.